Cristo Rey Dallas College Preparatory School

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Events Manager

 

Events Manager (Full-Time)

Job Description

 

Date Modified: August 6, 2019

FLSA Classification: Non Exempt

Reports to:  Director of Development

Overview:

The Events Manager is responsible for the execution of activities related to event-based community engagement and fundraising.  This is a high-visibility position responsible for planning and executing formal and informal, intimate and large-scale fundraising events that cultivate relationships and generate financial support for Cristo Rey Dallas. The Events Manager, together with the Development team, is responsible for establishing and executing a cohesive event strategy for the organization that enhances the Cristo Rey Dallas brand and contributes significantly to fundraising goals. The manager regularly interacts with board members and donors.  The manager is responsible for the logistical execution of the event/program activity and partnering with the volunteers who support these efforts.  The ideal candidate is a creative and organized leader who is able to effectively develop strategy and then translate it into practical plans that effectively yield fundraising dollars and memorable donor experiences.

Anticipated Start Date:

September 3, 2019 (or earlier)

 

Responsibilities:

Event Management

  • Develop and execute a comprehensive plan for each event that includes budgets, timelines, team strategies, and vendor contract negotiation.
  • Manage event logistics from start to finish, including planning, guest list/database, invitation management, venue selection, programming and event production.
  • Manage the coordination of event logistics from initial planning stages to implementation.
  • Work proactively and in a timely manner with internal communications to ensure that Cristo Rey Dallas leadership and teammates are well-prepared for their respective roles in the event production.
  • Oversee all aspects of event auctions.
  • Plan and execute creative, memorable, and engaging fundraising events that are on budget, and operationally excellent. To achieve this, collaborate closely with the development team, event chairs and committees, and board members.
  • Provide exceptional customer service to volunteers and foster relationships with donors, event chairs and board members.
  • Work with Director of Development and Director of Communications on event run of show, script writing, event program development, presentation and production.
  • Other jobs as assigned.

Development:

Collaborate with rest of the Development team on: annual budget relative to event revenue projections and expenses; sponsorship strategy including pricing and packaging for each event; re-evaluate annually; sponsorship benefits and benefit fulfillment relative to each fundraising event.

Events include:

  • CEO Breakfast: February – medium scale, 200+ attendees, revenue approximately $70,000
  • Cristo Clays: April – medium scale, 200+ attendees, revenue approximately $200,000
  • Baccalaureate and Graduation: June - large-scale, 2,000+ attendees
  • Draft Day: August – large scale, 1,000+ attendees, stewardship event for our corporate partners
  • Blazar and Tie: August – small scale, 200+ attendees, Viva graduation ceremony
  • Grow the Grove: November – large scale, 400+ attendees, live auction, revenue approximately $800,000
  • Various smaller events and other opportunities that arise throughout the year.

 

Qualifications and Requirements:

  • Bachelor’s degree
  • Ability to manage multiple tasks and remain calm in hectic situations.
  • Detail-oriented and organized; committed to deadlines and timeliness.
  • Able to easily adapt to changing parameters; flexible.
  • Self-motivated; regularly demonstrates initiative and strong problem solving skills.
  • Results-oriented with an emphasis on maximizing the bottom line of fundraising efforts.
  • Excellent computer skills including Google Suite, Microsoft Office (Word, Excel, Outlook, PowerPoint) and database or project management software.
  • Proven written and oral communications skills with emphasis on interpersonal communication and creating and writing collateral material
  • Able to interact with various groups, including donors, students and parents.
  • Able to participate at special events and networking opportunities which require some evening, weekend and holiday hours.
  • Engaged team player with optimistic attitude and positive influence on organizational culture.

Compensation:

  • Full-time, year-round position with competitive salary, benefits, and paid vacation

 

Physical Requirements and Work Environment:

  • Regularly interact with students, parents, staff and visitors
  • Be able to occasionally lift up to 30 lbs.
  • Work at a desk and computer screen for extended periods of time

 

Application Process:

If you would like to be considered for a position at Cristo Rey Dallas, please submit one PDF document containing the following information via email to Abby Hoak-Morton, Director of Development, at amorton@cristoreydallas.org.

 

  1. Cover Letter and Resume
  2. List of 3 Professional References (including email and telephone contact information for each reference)

Applications are accepted on an ongoing basis and will be reviewed in the order in which they are received. Priority will be given to those candidates who complete and submit applications before August 19, 2019. You will be contacted if you are selected to participate in the interview process.